Your Privacy Matters

We are committed to protecting your privacy and ensuring the security of your personal information. This policy explains how we collect, use, and safeguard your data.

Last updated: January 15, 2025

Information We Collect

We collect information to provide better services to our users and improve our patent filing platform.

Personal Information

• Name, email address, and contact information
• Professional information (company, title, industry)
• Billing and payment information
• Account credentials and preferences

Patent and Invention Data

• Invention descriptions and technical specifications
• Patent application drafts and submissions
• Research and development documentation
• Intellectual property related communications

Usage Information

• Platform usage patterns and feature interactions
• Device information and browser details
• IP addresses and location data
• Cookies and similar tracking technologies

How We Use Your Information

We use your information to provide, maintain, and improve our patent filing services.

Service Provision

Process patent applications, generate documents, and provide AI-powered assistance

Communication

Send updates, notifications, and respond to your inquiries

Platform Improvement

Analyze usage patterns to enhance features and user experience

Legal Compliance

Meet regulatory requirements and protect intellectual property rights

Data Protection & Security

We implement industry-standard security measures to protect your sensitive information.

Enterprise-Grade Security: All data is encrypted in transit and at rest using AES-256 encryption standards.

Encryption

End-to-end encryption for all sensitive data

Access Control

Role-based access with multi-factor authentication

Monitoring

24/7 security monitoring and threat detection

Information Sharing

We do not sell your personal information. We only share data in specific circumstances outlined below.

Service Providers

Trusted third-party services that help us operate our platform (payment processors, cloud storage, analytics)

Legal Requirements

When required by law, court order, or to protect our rights and the rights of others

Business Transfers

In the event of a merger, acquisition, or sale of assets, with proper notice to users

Your Privacy Rights

You have control over your personal information and how it's used on our platform.

Access & Control

• Access your personal information
• Update or correct your data
• Download your data
• Delete your account

Communication Preferences

• Opt-out of marketing emails
• Control notification settings
• Manage cookie preferences
• Request data portability

International Data Transfers

Information about how we handle data across different jurisdictions.

PrepAI operates globally and may transfer your information to countries other than your own. We ensure appropriate safeguards are in place for international transfers, including:

GDPR Compliance

Full compliance with European data protection regulations

Standard Contractual Clauses

Legal frameworks for secure international data transfers

Have questions about our privacy practices? We're here to help.

Privacy Officer

Email: hello@patentprep.ai

Response time: Within 48 hours

Mailing Address

PatentPrepAI Privacy Team

3101 Park Boulevard

Palo Alto, CA 94306

United States

Policy Updates: We may update this privacy policy from time to time. We will notify you of any material changes via email or through our platform. Your continued use of PrepAI after such modifications constitutes acceptance of the updated policy.